Do you need to backup your Office 365 data?
Backing up your Office 365 data has become one of the most overlooked elements of a cyber-security & data protection strategy.
Evros wants you to be fully aware if you do not have an adequate data recovery.When Microsoft drives the power of Office 365 to its customers, there is a shared responsibility for data – there is a part where you are responsible. With Microsoft Office 365, it’s your data, you control it, and it’s your responsibility to protect it.
The main six vulnerabilities in data protection:
- Accidental deletion
If you delete a user, whether you meant to or not, that deletion is replicated across the network, along with the deletion of their personal SharePoint site and their OneDrive data.
Native recycle bins and version histories included in Office 365 can only protect you from data loss in a limited way, which can turn a simple recovery from a proper backup into a big problem after Office 365 has geo-redundantly deleted the data forever, or it has fallen out of the retention period.
There are two types of deletions in the Office 365 platform: soft delete and hard delete. An example of soft delete is emptying the Deleted Items folder. It is also referred to as “Permanently Deleted.” In this case, permanent is not completely permanent, as the item can still be found in the Recoverable Items mailbox. A hard delete is when an item is tagged and purged from the mailbox database completely. Once this happens, it is unrecoverable, period.
- Retention policy gaps and confusion
The fast pace of business in the digital age lends itself to continuously evolving policies, including retention policies that are difficult to keep up with, let alone manage. Just like hard and soft delete, Office 365 has limited backup and retention policies that can only fend off situational data loss, and is not intended to be an all-encompassing backup solution.
Another type of recovery, a point-in-time restoration of mailbox items, is not in scope with Microsoft. In the case of a catastrophic issue, a backup solution can provide the ability to roll back to a previous point-in-time prior to this issue and saving the day.
With an Office 365 backup solution, there are no retention policy gaps or restore inflexibility. Short-term backups or long-term archives, granular or point-in-time restores, everything is at your fingertips making data recovery fast, easy and reliable.
- Internal security threats
Organisations often fall victim to threats posed by their very own employees, both intentionally and unintentionally.
Access to files and contacts changes so quickly, it can be hard to keep an eye on those in which you’ve installed the most trust. Microsoft has no way of knowing the difference between a regular user and a terminated employee attempting to delete critical company data before they depart. In addition, some users unknowingly create serious threats by downloading infected files or accidentally leaking usernames and passwords to sites they thought they could trust.
Another example is evidence tampering. Imagine an employee strategically deleting incriminating emails or files — keeping these objects out of the reach of the legal, compliance or HR departments.
- External security threats
Malware and viruses, like ransomware, have done serious damage to organisations across the globe. Not only is company reputation at risk, but the privacy and security of internal and customer data as well.
External threats can sneak in through emails and attachments, and it is not always enough to educate users on what to look out for — especially when the infected messages seem so compelling. Regular backups will help ensure a separate copy of your data is uninfected and that you can recover quickly.
- Legal and compliance requirements
Sometimes you need to unexpectedly retrieve emails, files or other types of data amid legal action. Microsoft has built in a couple safety nets, (Litigation Hold) but again, these are not a robust backup solution capable of keeping your company out of legal trouble. For example, if you accidentally delete a user, their onhold mailbox, personal SharePoint site and OneDrive account is also deleted.
Legal requirements, compliance requirements and access regulations vary between industries and countries, but fines, penalties and legal disputes are three things you don’t have room for on your to-do list.
- Managing hybrid email deployments and migrations to Office 365
Organisations that adopt Office 365 typically need a window of time to serve as a transition period between on-premises Exchange and Office 365 Exchange Online. Some even leave a small portion of their legacy system in place to have added flexibility and additional control. These hybrid email deployments are common, yet pose additional management challenges.
The right Office 365 backup solution should be able to handle hybrid email deployments, and treat exchange data the same, making the source location irrelevant.
Evros understands how vital data is to our customers. By partnering with Veeam, we deliver complete protection of your Microsoft Office 365 Exchange Online and on premises Exchange. This eliminates the risk of losing access to your business-critical data and ensures that you remain in complete control.
Explore the Deep-dive overview of Veeam Backup for Office365 with Evros Solutions Architect Stephen Seagrave and Veeam’s Michele Domanico as they run through the features of Veeam Backup for O365 platform:
- How to use the interface
- Backup repositories configurations types
- Retention policies
- Domain management